Projected Text Transcription

We don’t just show up and type, we also:

  • Suggest notification to attendees, of which specific supports exist
  • Transcribe video dialogue during presentations – based on an advance transcript being provided
  • Assess the venue, AV equipment, and event format and seat plan, pre-event
  • Recruit sufficient Projected Text Transcribers to ensure audio accuracy over extended timeframes
  • Provide projector (extra fees apply)
  • Provide an on-site Service Coordinator – minimum one hour attendance
  • Provide complimentary, spell-checked notes within 24 – 48 hours post-event

We are available to consult with you at every step, ensuring your event is advertised and executed in an accessible way for your guests who have hearing access needs.

To book Projected Text Transcription for your next event, please see here.

TRANSCRIPTION TYPES COST COMPARISONS & FEATURES

Court Report Transcription Services (A.K.A.: CART)

  • Service provider does not preview venue or assess set up prior to assignment
  • Court Report Transcription – must book for a four (4) hour minimum
  • Four (4) hour assignment includes three (3) working hours, and one (1) full hour pay rate for travel
  • Same fee if used 1, 2, or 3 hours (charges one hour for transportation @ regular rate)
  • Rates start at $125/hour = $500 + Taxes (minimum rate as of 2007)
  • Uses a phonetic grouping of common English language letter combinations – prone to instances of word ommission, or ‘auto-generated’ phonetically similar word errors – similar to auto-generated youtube captioning
  • Fee does not include spell check at end of assignment

Computerized Note Taking

  • Service provider does not preview venue or assess set up prior to assignment
  • Displays only on a single laptop screen, benefiting a maximum of two people
  • After two continuous hours, a single typists’ accuracy may decline significantly
  • Events exceeding two hours, with two typists’ incur double fees for the entire event

POW Projected Text Transcription

  • Service Coordinator conducts a pre-event assessment of venue, audio, seating, and event format
  • Book for 2 hour minimum
  • Each assignment includes a separate travel stipend; travel is not invoiced at full hourly rate
  • Same fee if displayed on laptop screen, or large screen(s)
  • Rates based on length of event, number of speakers, and amount of prior notice given
  • Events exceeding two hours, with two Transcribers incur double fees only when working together
  • After two (2) continuous hours, we support our transcriptionist with a second, teamer transcriptionist, ensuring accuracy
  • Fee includes spell check at end of assignment, and complementary copy within 24-48 hours

Best practices in creating hearing access at events include:

1. Budget & implement Transcription automatically – as you would any audiovisual element of a presentation, by:

  • Allocating funding for hearing access; with consideration of payment deposits and timelines
  • Comparing Real-Time Access Services, and building a list of service vendors
  • Booking POW Access Services as early as possible, to guarantee service, and minimize fees
  • Taking captions/transcription into account at all stages of presentation development
  • Planning space for a (possible) extra screen, for displaying the presentations’ transcribed text on

2. Project-manage your Transcription needs, with key (updated) information for your Service Provider, including:

  • Specific information about programs; including names of hosts, guests, performers, or presenters
  • Presenter speeches, including uncommon/technical terms, and (applicable or unavailable) song lyrics
  • Copies of videos needing captioned –a minimum 2 weeks in advance of the presentation
  • A list of key production contacts, who have accurate information about names/special terms
  • Arranging pre & post-event access to venue, to assess AV system, seating, and set up equipment

Please Note: Caption transcribers should also be informed of specific information about any decisions that will affect them, such as schedule changes or breaks. They should also be informed of starts and endings of presentations.

3. Facilitate timely, clear, and complete communication to enhance access for everyone, by:

  • Advertising from the start that your event is accessible, and specifically, in which ways
  • Providing accessible contact information, including cell/text display phone numbers, and/or TTY/TTD compatible contact numbers, and email contact addresses
  • Informing persons with audio access needs of alternative (additional) services, deadlines, and procedures
  • Designating reserved seating with a clear line of sight to the presenter(s) and transcription screen
  • Following-up with access clients regarding their experience with the accommodation process & services

4. Evaluate our service provision, and provide feed-back on how we met (or didn’t meet) your needs

  • Share your experience, questions, and comments with us – we welcome your input!
  • Ask POW about how we can create awareness for your whole team, about hearing loss and audio access